View Batch Results

The batch authorization process allows keygivers to grant authorizations in bulk to those systems and SFAs for which they are a keygiver. PAS users can monitor current running batch processes and review completed batch processes.

• To look up batch authorizations job:

1. Click the Tools menu, and then hold the mouse pointer over the Batch Tools submenu item.
2. Click the View Batch Results option.
3. Set up the criteria for the keygiver who set up the batch job.
   • By default, you are set as the keygiver who ran the batch job.
   • To select another type of search , click to select from the drop-down list: By Keygiver in Audit Trail or By On Behalf Of.
   • To select a different keygiver, click the link for the keygiver name, and find the account.
   • To look for all keygivers, click to check the All Keygivers checkbox.
4. Set up the System and SFA criteria.
   • By default, All systems and SFAs and All Actions are selected.
   • To select a system or SFA, click to uncheck the All checkbox. By System is the default search; if needed, select By SFA from the drop-down list. Click the Select link, and then look up the system or SFA.
   • To limit the criteria to a single action, click to select the Add, Remove, or Replace option from the drop-down list.

    

5. Set up the date range (when the batch job was started).
   • By default, the last seven (7) days (including today) are set.
   • To set a different date range, type the day, month, and year or click the calendar to select a date, for the From (start) and/or To (end) dates.
   • To search all, click to check the Search All Available Dates checkbox.
6. Click the Search button.

• Search results display the following information on the batch process:

• - View Detail icon. Click to view details of the batch process. See below for a description.
• System/SFA icon (column 2, see legend) - Indicates whether the target was a PC System, BICS system, or SFA.
• Status - Indicate whether the job is running or completed; if completed, gives a simple description of the outcome of the job.
• Start Time - The date and time the batch job began.
• End Time - The date and time the batch job ended.
• Run By - The user who actually set up and ran the batch job.
• On Behalf Of - The keygiver the batch process was run for. May be different than the user who actually ran the batch process, because most keygivers do not have authorization to run batch jobs.
• Job Description - Brief description of what the batch process did.

• Clicking the icon displays details of the batch process:

• General information - As displayed in the search results grid.
• Statistics - Number of accounts selected, completed, in process, and in error; total processing time
• By default, all user accounts included in the batch job are listed.

• To display only accounts that were processed successfully at the current time, click the link for the number of Accounts Processed.
• To display all accounts in the batch job, click the link for the number of Accounts Selected.

• Processed users - list of processed accounts, one item per system or SFA targeted; includes user's full name, NID (user name), system/SFA name, authorization before the job and after completion (blank if non-existent), and notes. A note indicates the reason an account was not processed; if blank, the account item was processed successfully. For more than 50 accounts, scroll to the end and click the Next or Prev links to display additional pages.
• To search for a particular account: type either the user's last name, first name (partial or all), or the user's network ID (user name) in the Filter field, and then click the Use Filter button.
• To restore the full account list, click the Clear Filter button.
• When monitoring a running batch job, click the Refresh button to update the information.

• To preview and generate a copy of the PAS Batch Job Detail:

1. To display the output before printing, click the File menu, and then click the Print Preview option . To print from the preview, click .
2. To print directly without previewing, click the File menu, and then click the Print option.
3. From the Print popup:

1. Select a printer option, which includes printing to paper or an electronic file.
2. Click the Print button.

• To export data from the PAS Batch Job Detail to a delimited text file, which can be imported to a spreadsheet:

• The Caché server MUMPS accounts must have authorization to save to the selected SFA. For information requesting this access, see ServiceNow article KB0022866 - Request SFA Access for the MUMPS (SYSTEM, Caché) Account.

1. Click the File menu, and then click the Export PAS Batch Accounts option .
2. By default, when there are more than one, all of the systems or SFAs included in the batch job are included in the export.

• To include only a subset of the systems or SFAs, click to uncheck the box in the left-most column for those you want to exclude.
• If there are many systems or SFAs and you want only a few, click the link to Unselect All Systems or Unselect All SFAs, and then click to check the box for those to be included.

3. By default, the Tab character is set as the delimiter. If needed, select a different option from the Delimiter drop-down list.
4. Click the Select File button.
5. Browse to the SFA that the process can write the new text file to.
6. Type the name for the files, and then click the Save button.
7. Click the Print button.
8. The file may take some time to write. You will receive an email notification when the file is ready. Click the OK button to close the message.

• From the PAS Batch Job Detail, click to return to the batch job search and results.
• Click the Close button or to return to the main PAS window.

• See also: Running a batch authorization job